FAQ

The Records Division provides Local Records Checks Monday - Friday from 7:00AM - 3:00PM.

The Records Division has an important service called "WebCheck".  Find out more by following this link.

This division encompasses three units:

The Records Unit has the responsibility to maintain and file all reports taken by the Sheriff's Office, as well as compiling all necessary criminal statistical information. These files are inclusive of all criminal offense reports, auto accident reports, traffic citations, records of arrest, missing persons, and other types of reports. Reports maintained by this Unit are stored on a computerized Document Imaging System that provides instant access to all reports.
This Unit provides copies of these reports to the local news media, insurance, State Bureau of Motor Vehicle and other upon request. Data from these files is also transmitted to the Ohio B.C.I & I. and the FBI to remain compliant with the National Incident Based Reporting System. This Unit is also responsible for the release of approximately 85,000 criminal and traffic records checks annually for Hamilton County.

The Warrants Unit is responsible for maintaining centralized control of all criminal warrants, traffic warrants and capiases that are the responsibility of the Hamilton County Sheriff's Office, the Cincinnati Police Division and the Municipal Bailiff's Office.
The Warrant Unit is responsible for the accurate and timely processing of each warrant issued. The Warrant Unit enters each warrant in accordance with standards set by the National Crime Information Center and is audited annually to assure compliance.  This Unit verifies wanted information on both city and county warrants to all local, state, federal, and out of state police agencies.  On a daily basis, this Unit maintains 95,000 active warrants, processes an average of 300 capias and enters 50-60 warrants.

The Identification Unit is responsible for the capture and classification of fingerprints and photographs of all individuals brought into the Justice Center. This Unit also maintains a computerized photo library of most of the offenders in the county. The AFIS (Automated Fingerprint Identification System) housed in the Identification Unit forwards to the FBI and the Ohio Bureau of Criminal Investigation, fingerprints of persons arrested. The AFIS system provides assistance to local, state and federal agencies in tracking of criminals. This Unit also provides the services of fingerprinting citizens for employment and for immigration purposes. This Unit processes an average of approximately 26,000 criminal fingerprint cards each year.
In addition to the criminal print cards, this unit processes 6,000 juvenile and over 10,000 employment/immigration cards annually.  This Unit is responsible for the development and implementation of the Sex Offender registration program.  A computerized database has been developed by this Unit in cooperation with the IS Unit to keep track of the offenders that register with the Sheriff's Office, and this data is now available to the public via the Sex Offender link.  This allows the general public the ability to see if there is a registered sex offender living in their community. This Unit is also responsible for the mass mailing of community notification when a sexual predator registers with Sheriff's Office.
A typical mailing results in the mailing of over 1,700 letters to notify residents, schools, day care centers and law enforcement agencies.