The Records Division provides Local Records Checks Monday - Friday from 7:00AM - 3:00PM.
The Records Division has an important service called
"WebCheck". Find out more by following this
This division encompasses three units:
The Records Unit has the responsibility
to maintain and file all reports taken by the Sheriff's Office, as well
as compiling all necessary criminal
statistical information. These files are inclusive of all criminal
offense reports, auto accident reports, traffic citations, records of
arrest, missing persons, and other types of reports. Reports maintained
by this Unit are stored on a computerized Document Imaging System that
provides instant access to all reports.
This Unit provides copies of these reports to the local news media,
insurance, State Bureau of Motor Vehicle and other upon request. Data
from these files is also transmitted to the Ohio B.C.I & I. and
the FBI to remain compliant with the National Incident Based Reporting
System. This Unit is also responsible for the release of approximately
85,000 criminal and traffic records checks annually for Hamilton County.
The Warrants Unit is responsible for maintaining centralized
control of all criminal warrants, traffic warrants and capiases that
are the responsibility of the Hamilton County Sheriff's Office, the
Cincinnati Police Division and the Municipal Bailiff's Office.
The Warrant Unit is responsible for the accurate and timely processing
of each warrant issued. The Warrant Unit enters each warrant in accordance
with standards set by the National Crime Information Center and is audited
annually to assure compliance. This Unit verifies wanted information
on both city and county warrants to all local, state, federal, and out
of state police agencies. On a daily basis, this Unit maintains
95,000 active warrants, processes an average of 300 capias and enters
Identification Unit is responsible for the capture
and classification of fingerprints and photographs of all individuals
brought into the Justice Center. This Unit also maintains a computerized
photo library of most of the offenders in the county. The AFIS (Automated
Fingerprint Identification System) housed in the Identification Unit
forwards to the FBI and the Ohio Bureau of Criminal Investigation, fingerprints
of persons arrested. The AFIS system provides assistance to local, state
and federal agencies in tracking of criminals. This Unit also provides
the services of fingerprinting citizens for employment and for immigration
purposes. This Unit processes an average of approximately 26,000 criminal
fingerprint cards each year.
In addition to the criminal print cards, this unit processes 6,000 juvenile
and over 10,000 employment/immigration cards annually. This Unit
is responsible for the development and implementation of the Sex Offender
registration program. A computerized database has been developed
by this Unit in cooperation with the IS Unit to keep track of the offenders
that register with the Sheriff's Office, and this data is now available
to the public via the Sex
Offender link. This allows the general public the ability
to see if there is a registered sex offender living in their community.
This Unit is also responsible for the mass mailing of community notification
when a sexual predator registers with Sheriff's Office.
A typical mailing results in the mailing of over 1,700 letters to notify
residents, schools, day care centers and law enforcement agencies.